# How To Plan An Event **URL:** \ **Category:** Shift518 Automotive\ **Created:** [January 7, 2010, 8:15am UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592 "2010-01-07T08:15:11Z")\ **Posts on this page:** 20\ **Page:** 1
**Author:** ![OsoiNA6](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/osoina6/32/6301_2.png) [@OsoiNA6](https://forums.speedlife.net/u/OsoiNA6)\ **Post date:** [January 7, 2010, 8:15am UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/1 "2010-01-07T08:15:11Z")
It’s nice to see people take the initiative in planning events. I’m not an expert by any means but from past failures I have learned the following things that help. I hope they are of use. _**(6) Be specific**_ Even if it’s a feeler, be sure to say **WHAT you are doing, WHERE you are doing it, and WHY you are going to go**. Sure, it sounds redundant but ONLY IF you are asking the same old people. If you want to encourage others to join the fun, they’ll need to know this information too! Take some time to write about your event. Use pictures and include a link to the place for those interested to take it beyond your description. **Don’t** assume everyone will click the link so be sure to provide plenty of information up front. _**(5) Give advance notice**_ **Advance notice is highly appreciated** , as people have jobs, significant others, army of temporary part time lovers, baby moms/dads, etc that need to be planned around. Plus if the event costs some money it gives people time to save up. _**(4) Be proactive and do things yourself**_ Find out as much as you can ahead of time about availability, cost, time required. Nothing disappoints like planning an event only to find out “the track isn’t open” a week prior. Make a couple of phone calls, use up the ol’ friends and family minutes left over from last month. **Don’t** rely on the grapevine- assume nothing because you are in charge and _attendees have entrusted you with plans for their time and you need to deliver_. **That’s the bottom line**. _Also, if you stopped reading here and said to yourself “what the #$# man this is a lot of work!”, well yes event planning is always work._ Last time I checked, four word posts and a couple of text messages to the homies did NOT result in a successful group outing. _**(3) Consider the needs of others**_ Just because you are cool with skipping breakfast and lunch or driving at 90 mph down public highways doesn’t mean the rest of the group is. Plan for time to eat, make rest stops, and be realistic with travel times. Use the actual travel times from a route in Google Maps and then add time as necessary for any stops. _**(2) Keep us updated**_ As it gets closer to the event date, drum up some more interest by posting updates in the original thread. If there are no updates, _uninhibited trash talk is a good substitute_, especially where a speed contest is involved. _**(1) Follow through!!!**_ **Number one rule**. If you plan an event, you have to be 100% in from the day you set it off. **_You need to plan to be there even if you are the ONLY ONE THERE._** Also, if you show any signs of flaking or being iffy on your own event, it will be a big letdown and unfortunately others may doubt you next time you are trying to do something. **Maintain credibility**. Plan a good event and people will be down for the next one. [/soapbox] ---
**Author:** ![bennyfizzle](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/bennyfizzle/32/6291_2.png) [@bennyfizzle](https://forums.speedlife.net/u/bennyfizzle)\ **Post date:** [January 7, 2010, 8:32am UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/2 "2010-01-07T08:32:14Z")
**_(1a) Fuck bitches, get money._** ---
**Author:** ![OsoiNA6](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/osoina6/32/6301_2.png) [@OsoiNA6](https://forums.speedlife.net/u/OsoiNA6)\ **Post date:** [January 7, 2010, 8:45am UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/3 "2010-01-07T08:45:55Z")
> [@Introducing the NYSpeed Volume 1 DVD](https://forums.speedlife.net/t/introducing-the-nyspeed-volume-1-dvd/26559/135): > > **_(1a) Fuck bitches, get money._** Where do I sign up for this one? ---
**Author:** ![bennyfizzle](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/bennyfizzle/32/6291_2.png) [@bennyfizzle](https://forums.speedlife.net/u/bennyfizzle)\ **Post date:** [January 7, 2010, 8:46am UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/4 "2010-01-07T08:46:41Z")
I think you’ve already got em covered, what with all the puppies being spit out over there. ---
**Author:** ![OsoiNA6](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/osoina6/32/6301_2.png) [@OsoiNA6](https://forums.speedlife.net/u/OsoiNA6)\ **Post date:** [January 7, 2010, 8:56am UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/5 "2010-01-07T08:56:55Z")
> [@Get the F out!](https://forums.speedlife.net/t/get-the-f-out/28114/4): > > I think you’ve already got em covered, what with all the puppies being spit out over there. No I mean the get money part… Haha ---
**Author:** ![RocketPunch](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/rocketpunch/32/6429_2.png) [@RocketPunch](https://forums.speedlife.net/u/RocketPunch)\ **Post date:** [January 7, 2010, 9:06am UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/6 "2010-01-07T09:06:00Z")
Good post. +rep ---
**Author:** ![slwrthnu](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/slwrthnu/32/6296_2.png) [@slwrthnu](https://forums.speedlife.net/u/slwrthnu)\ **Post date:** [January 7, 2010, 11:16am UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/7 "2010-01-07T11:16:41Z")
> [@Introducing the NYSpeed Volume 1 DVD](https://forums.speedlife.net/t/introducing-the-nyspeed-volume-1-dvd/26559/135): > > **_(1a) Fuck bitches, get money._** wisdom ---
**Author:** ![Vovchandr](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/vovchandr/32/6275_2.png) [@Vovchandr](https://forums.speedlife.net/u/Vovchandr)\ **Post date:** [January 7, 2010, 12:52pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/8 "2010-01-07T12:52:01Z")
Fantastic write up from the expert himself. Stickied! Archie has never have had an event that was a let down, and knows how to plan as he’s been all over the world and has always found his way back home. No man left behind! A few things to add. An amendment to the follow through to 1 - plan to attend the event even if you’re the only one who’s going to show up. In that case you can go home if you so desire from the get go. You lose all credibility if others take their time to show up and have high expectations but you decided it wasn’t worth it. 1. Take pictures and cover the event, update the thread after to show the others what they have missed, and use the photography as reference for future events and the redux. 2. No man left behind. Be a baby sitter if you have to but you don’t want to lose somebody on the “field trip” just because of traffic, circumstances, honest mistake of lack of attention. Have everybody’s contact information and provide walkie talkies for easy communication. ---
**Author:** ![kramerbuccs24](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/kramerbuccs24/32/6397_2.png) [@kramerbuccs24](https://forums.speedlife.net/u/kramerbuccs24)\ **Post date:** [January 7, 2010, 1:10pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/9 "2010-01-07T13:10:37Z")
+rep as well, anyone can take points from this and apply them! With that being said, do you or another staff member want to try and get another GPNY trip going, Archie? 😃 ---
**Author:** ![ninety1two40](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/ninety1two40/32/6332_2.png) [@ninety1two40](https://forums.speedlife.net/u/ninety1two40)\ **Post date:** [January 7, 2010, 1:36pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/10 "2010-01-07T13:36:24Z")
It hasn’t been demonstrated at any Shift events but, include hot women, maybe even some CP to an event and watch all the forum nerds flock!! ---
**Author:** ![OsoiNA6](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/osoina6/32/6301_2.png) [@OsoiNA6](https://forums.speedlife.net/u/OsoiNA6)\ **Post date:** [January 7, 2010, 1:45pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/11 "2010-01-07T13:45:07Z")
> [@Zee Germans Ahh Cooming!](https://forums.speedlife.net/t/zee-germans-ahh-cooming/28107/9): > > +rep as well, anyone can take points from this and apply them! > > With that being said, do you or another staff member want to try and get another GPNY trip going, Archie? 😃 I’m always down for karting but I can’t make any hard commitments for January / February as we are preparing for new family addition and I have some work travel too etc… I’ll consult with V man and see about a picnic in Spring, although I’m sure he’s gonna kill me since I just remembered I still have his work lamp (yikes). > [@04/22/2007 ECC-N WNY Event 1 Thread](https://forums.speedlife.net/t/04-22-2007-ecc-n-wny-event-1-thread/27647/261): > > It hasn’t been demonstrated at any Shift events but, include hot women, maybe even some CP to an event and watch all the forum nerds flock!! So true, but don’t some guys drive to Hot Import Nutz and some of the other shows where these “models” flock? Ahh even if you rolled to a Shift get together with a VS model, all you’d hear is “yeah yeah she aite but I see one a$$ crease ho needs ta GO!” :shifty … Her nose needs work" blah blah blah ---
**Author:** ![ninety1two40](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/ninety1two40/32/6332_2.png) [@ninety1two40](https://forums.speedlife.net/u/ninety1two40)\ **Post date:** [January 7, 2010, 2:01pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/12 "2010-01-07T14:01:20Z")
:rofl Yeah good points! I forgot a lot of shifters are gay! My bad, sorry guys! ---
**Author:** ![cazwrx187](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/cazwrx187/32/6388_2.png) [@cazwrx187](https://forums.speedlife.net/u/cazwrx187)\ **Post date:** [January 7, 2010, 3:33pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/13 "2010-01-07T15:33:50Z")
Archie for moderator ---
**Author:** ![Dread](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/dread/32/6544_2.png) [@Dread](https://forums.speedlife.net/u/Dread)\ **Post date:** [January 7, 2010, 5:48pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/14 "2010-01-07T17:48:25Z")
**Rule 1B: People in glass houses sink ships** But in all serialness… good thread ---
**Author:** ![kramerbuccs24](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/kramerbuccs24/32/6397_2.png) [@kramerbuccs24](https://forums.speedlife.net/u/kramerbuccs24)\ **Post date:** [January 7, 2010, 10:39pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/15 "2010-01-07T22:39:45Z")
> [@LF: sabres tix for the next series](https://forums.speedlife.net/t/lf-sabres-tix-for-the-next-series/28116/6): > > I’m always down for karting but I can’t make any hard commitments for January / February as we are preparing for new family addition and I have some work travel too etc… I’ll consult with V man and see about a picnic in Spring, although I’m sure he’s gonna kill me since I just remembered I still have his work lamp (yikes). i forgot!! congratulations again!!! ---
**Author:** ![votblindub](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/votblindub/32/6280_2.png) [@votblindub](https://forums.speedlife.net/u/votblindub)\ **Post date:** [January 10, 2010, 2:55pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/16 "2010-01-10T14:55:35Z")
**(7) BRING.TEEN.ASIAN.GIRLS** ---
**Author:** ![Johawk](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/johawk/32/6284_2.png) [@Johawk](https://forums.speedlife.net/u/Johawk)\ **Post date:** [January 10, 2010, 3:38pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/17 "2010-01-10T15:38:37Z")
> [@Introducing the NYSpeed Volume 1 DVD](https://forums.speedlife.net/t/introducing-the-nyspeed-volume-1-dvd/26559/138): > > :rofl Yeah good points! I forgot a lot of shifters are gay! My bad, sorry guys! No worries 😉 > [@you know its summer when....](https://forums.speedlife.net/t/you-know-its-summer-when/28120/6): > > Archie for moderator +1 ---
**Author:** ![Singh1](https://avatars.discourse-cdn.com/v4/letter/s/ba8739/32.png) [@Singh1](https://forums.speedlife.net/u/Singh1)\ **Post date:** [January 11, 2010, 10:39am UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/18 "2010-01-11T10:39:29Z")
Archie for god 2010 ---
**Author:** ![ninety1two40](https://yyz2.discourse-cdn.com/flex034/user_avatar/forums.speedlife.net/ninety1two40/32/6332_2.png) [@ninety1two40](https://forums.speedlife.net/u/ninety1two40)\ **Post date:** [January 11, 2010, 2:10pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/19 "2010-01-11T14:10:56Z")
> [@fs 85 trimoto 200 cheap](https://forums.speedlife.net/t/fs-85-trimoto-200-cheap/26858/4): > > Archie for Admin 2010 Fixed ---
**Author:** ![Singh1](https://avatars.discourse-cdn.com/v4/letter/s/ba8739/32.png) [@Singh1](https://forums.speedlife.net/u/Singh1)\ **Post date:** [January 11, 2010, 8:17pm UTC](https://forums.speedlife.net/t/how-to-plan-an-event/249592/20 "2010-01-11T20:17:35Z")
im down with that too ! [Next page](https://forums.speedlife.net/t/how-to-plan-an-event/249592.md?page=2)