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REPORTING UNCLAIMED PROPERTY
Q: What is the deadline for filing an unclaimed property report?
A: The deadline to file an unclaimed property report with the Pennsylvania Treasury Department is April 15 each year.
Q: Are holders required to file a “none report”?
A: Yes, all holders that have no property to report, must file a none report each year by April 15 th.
Q: Can holders transmit none reports electronically?
A: Yes. Click here to file a none report electronically and follow the instructions to submit your report.
Q: What is the address for mailing checks?
A: Address United States Postal Service deliveries of Intangible Unclaimed Property Reports, payments and electronic media to:
Commonwealth of Pennsylvania
Bureau of Unclaimed Property
P.O. Box 8500-53473
Philadelphia, PA 19178-3473
Q: Who do I make the check payable to?
A: Make the check payable to the Commonwealth of Pennsylvania, listing “Bureau of Unclaimed Property” in the memo line.
Q: Does the Treasury Department accept wire transfers of funds?
A: Yes, holders that wish to send payments to Treasury by a wire or ACH transfer should call the holder line at 1-800-379-3999, Monday through Friday, 8:00 a.m. - 5:00 p.m. and a compliance professional will provide you with instructions.
Q: How far back does a first time filer have to go to clean up their books?
A: A first time filer should go back to the records from the beginning of the business, however, a minimum of ten years should be reviewed. First time filers should request to enter into Treasury’s Voluntary Disclosure Agreement program. For more information, please email unclaimedpropertyreporting@patreasury.org.
Q: Can third parties (example: CPA firms) file on behalf of their clients?
A: Yes, third parties can file on behalf of their clients, however the AP-1 form must be signed by a corporate officer.
Q: What are the reporting requirements for gift cards?
A: Gift Card Frequently Asked Questions
Q: Where do I go on Treasury’s website to locate reporting forms?
A: All of the unclaimed property reporting forms are available on Treasury’s website under “Unclaimed Property.” Reporting instructions are available under “Reporting Unclaimed Property.”
Q: If I have less than 10 items to report, may I use the electronic reporting software program?
A: Yes, you may use the electronic reporting software if you have less than ten items to report.
Q: Must I use the electronic software program if I have more than 10 items to report?
A: We ask that a holder who has more than 10 items to report file through HRS Pro or another approved method of electronic reporting.
Q: Why does it state that the electronic reporting software program must be installed by a user with administrative privileges on the PC?
A: Many organizations place a security feature on employees’ computers. Contact your IT Department to get administrative privileges.
Q: Will Treasury accept electronic encrypted files?
A: At this time, Treasury cannot accept encrypted WINZIP files. HRS Pro is encrypted, but other files will be a case by case basis. Treasury also has an FTP site, which is secure.
Q: What is the aggregate amount in PA?
A: The aggregate amount is the highest amount that a property can be worth for which Treasury does not require the name and address of the owner in the report. The aggregate amount in PA is $49.99 and below.
Q: What is the threshold for reporting?
A: There are no de minimis amounts. Any amount is reportable to Treasury.
Q: Must 501 C3 businesses file?
A: 501 C3 businesses are required to report if they have unclaimed property. This must be done by April 15 th of each year to be in compliance with the Unclaimed Property Law. If there is no property to report, a negative report is not required under negative filing exemptions.
Q: Are sole proprietors required to file unclaimed property reports?
A: Sole proprietors are required to report if they have unclaimed property. This must be done by April 15 th of each year to be in compliance with the Unclaimed Property Law. If there is no property to report, a negative report is not required under negative filing exemptions.
Q: If a Pennsylvania company is holding unclaimed property for a resident of another state, can it be reported to Pennsylvania?
A: Property for residents of other states should be reported to the state of the owner’s last known address. If it is reported to Pennsylvania, we will turn it over to the appropriate state, however, we do not encourage this reporting practice.
Q: If a company has locations in Pennsylvania, but is incorporated in another state, is it required to file in PA?
A: Unclaimed property should be reported to the state of the owner’s last known address. In this case, all property listing an address in Pennsylvania, should be reported to Pennsylvania. Any unknown property may be reported to the state of incorporation.
Q: What if an owner contacts our company/organization after the property has been turned over to the State?
A: You, as the holder can take one of two actions:
- Instruct the owner to contact PA Treasury to claim their funds.
- Pay the owner the amount due. Then, submit a Holder Reimbursement Form to PA Treasury, along with proof of payment, to request that the funds be reimbursed to your business.
Q: How long does the holder have to retain the records submitted in a holder report?
A: Treasury’s Unclaimed Property Law does not have a specific time frame for records retention in this scenario. However, Treasury recommends that holders retain their records for at least 10 years after submitting their report.